Welcome to the Involvement Cost Calculator

Do you need to budget for public involvement?

Step 1 – use ‘Budgeting for Involvement’ to plan your budget. This guide provides practical advice on how to budget for involving patients, carers and the public in research. Included is a dummy study as a worked example to show how the process works (see section 3).

Step 2 – use the Involvement cost calculator to work the actual costs of involving people in your study.

Please note that this resource is not intended to plan for the costs associated with people taking part as research participants. See section 1.4 In Budgeting for involvement for more details.

STEP 1 - Download 'Budgeting for Involvement'
STEP 2 - How to use the cost calculator

Use this calculator once you know what costs you need to include in your budget.

You will need to have cookies enabled in order to properly use the cost calculator.

The most common costs associated with involvement are listed in five separate sections (see the arrow shaped tabs in the progress bar across the page). In each section there are individual cost items, for example in the Payment and reward section, the first item is ‘fees to individuals’ Press the expand button (+) to find out more about each item.

Work your way through the sections you need to get a total cost. You can navigate around the calculator using the arrow-shaped tabs at the top of the page or using the ‘Next’ and ‘Back’ buttons at the bottom of the page.

For each item you need enter in a quantity (the number you need) and a cost (each) to get a total cost for the item – examples are given in each section to help you.

Use the ‘Add notes’ option to put in any details you need next to each item – these will appear on the download and print out.

If a cost is not shown in any category you can add new rows to the form. Use the grey ‘Add your Own Item’ button.

You can view an overview of your budget in the Total section.

The calculator will not save your information. You can download or print any part of the form or the entire form using the download and Print buttons.

Please note that using the ‘Budgeting for involvement’ guide or cost calculator when applying for research grant funding will not guarantee funding will be awarded. Research funders take a number of factors into account, including value for money, when making decisions about which research to fund. As with any aspect of budgeting for research, it is important to justify the costs involved.

Find out more about how we developed this tool in About this resource

  • Payment & Reward

    Payments and rewards for members of the public in recognition of time, skills and expertise.

    Quantity is the number of each item you need and cost (each) is the cost of a single item.

    See an example

    Item Total

    Fees to individuals

    Add Notes

    £0

    £0

    £0

    £0

    Add Your Own Item Use this button to add more rows to this section. This will be useful if you have different costs from those listed or more than one of the items already in the list, for example different fees to individuals for different involvement activities.

  • Expenses

    Out of pocket expenses that members of the public will incur by getting involved.

    Quantity is the number of each item you need and cost (each) is the cost of a single item.

    See an example

    Item Total

    Travel

    Add Notes

    £0

    Subsistence

    Add Notes

    £0

    Childcare

    Add Notes

    £0

    Carer costs

    Add Notes

    £0

    Personal assistants

    Add Notes

    £

    Overnight accommodation

    Add Notes

    £0

    Add Your Own Item Use this button to add more rows to this section. This will be useful if you have different costs from those listed or more than one of the items already in the list, for example different travel costs for different involvement activities.

  • Involvement activity

    The cost of the specific activities for involving members of the public.

    Quantity is the number of each item you need and cost (each) is the cost of a single item.

    See an example

    Item Total

    Finding people

    Add Notes

    £0

    Training and learning costs

    Add Notes

    £0

    Venues and catering

    Add Notes

    £0

    Equipment and books

    Add Notes

    £0

    Conferences fees

    Add Notes

    £0

    Add Your Own Item Use this button to add more rows to this section. This will be useful if you have different costs from those listed or more than one of the items already in the list, for example the costs of different venues.

  • Involvement staffing

    Costs of any staff required to support or carry out involvement in research.

    Quantity is the number of each item you need and cost (each) is the cost of a single item.

    See an example

    Item Total

    Administrative support

    Add Notes

    £0

    Involvement coordinator

    Add Notes

    £0

    Independent facilitator

    Add Notes

    £0

    Peer researchers / interviewers

    Add Notes

    £0

    Add Your Own Item Use this button to add more rows to this section. This will be useful if you have different costs from those listed or more than one of the items already in the list, for example, more than one independent facilitator for different types of involvement activities.

  • Other costs

    Any other costs of the involvement.

    Quantity is the number of each item you need and cost (each) is the cost of a single item.

    See an example

    Item Total

    £0

    Add Your Own Item Use this button to add more rows to this section. This will be useful if you have different costs from those listed or more than one of the items already in the list, for example different types of costs for supporting people with impairments.

  • Total

    Section Total